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SMI Company Profile

Software Management, Inc., (SMI), founded in 1978 as Schulstad, Myers & Associates, is among the oldest software firms in Kentucky. SMI’s primary market was providing minicomputers and mainframes to the business community and nonprofit fund-raising organizations. In 1984, present management acquired the company and redirected the business’ focus to provide fully integrated PC-based system solutions for county government agencies.

In 1988, the Commonwealth of Kentucky, through the Kentucky Department for Libraries & Archives, (KDLA), after an extensive procurement process, selected SMI as the vendor to provide an automated local government records indexing system designed to serve the County Clerks of Kentucky. Today, the system known as CCLIX©, (pronounced “clicks”), County Clerk Indexing, is being utilized in almost two-thirds of Kentucky’s County Clerk offices.

The Delinquent Tax System©, was developed in 1986 to collect and distribute delinquent property tax bill collections and is available from the CCLIX public inquiry workstation, providing one screen access to all real estate related documents. The system is currently utilized in 54 County Clerk offices.

In 1992, SMI was again selected by the KDLA to “assist in the development of a document imaging system interface to secure a duplicate repository of document images off-site for those counties along the New Madrid fault.” Due to a variety of factors, primarily a lack of standard practices and nascent technology involved, SMI withdrew further sale of the product while continuing its own private efforts to implement a more suitable solution. After extensive independent research and development, CCLIX-OptIMA© was installed in the Oldham County Clerk’s office in January 1995, and is today operational in more than a dozen locations throughout Kentucky, providing immediate access to millions of document images.

eCCLIX©, the web-enabled version of CCLIX© and CCLIX-OptIMA©, debuted in November of 1997. The Oldham County Clerk’s office was the second site of its kind in the United States to provide access to document images of public records on the World Wide Web. The Warren County Clerk’s office began offering access to all public records utilizing this system in August 2000. The Boone County Clerk’s office will begin offering access to their public records in January 2001, while several other Kentucky County Clerks are planning to “go online” in the same year.

POSTS©, POSTS Payables©, and MV-POSTS/MV-FORMS©, the complete accounting and forms management systems were designed to provide full integration with Kentucky’s AVIS (Automated Vehicle Information System) and were installed in early 1993 and 1995 respectively. First again in Kentucky, this full-office accounting solution which incorporates all facets of County Clerk office operation from budgeting to final reporting, was integrated with CCLIX© to eliminate redundant entry of data, streamline document filing, and secure the audit trail from the point-of-sale. On-line audit capability was provided to the Kentucky state auditor’s office in 1999 as part of a pilot project, thereby eliminating much of the costly travel and onsite time previously required to perform the audit of accounts in the Oldham County Clerk’s office. These systems are currently operational in more than thirty (30) locations statewide.

Having entered this millennium with more than sixteen years of experience working hand-in-hand with Kentucky County Clerks, SMI is uniquely positioned to provide the most innovative products and services, while also maintaining affordability, for both large and small offices. Providing true “one-stop shopping”, SMI is currently furnishing system consultation, design and implementation services, as well as, custom software, computer equipment, installation, maintenance, and training services to 80+ locations with approximately 500 workstations throughout the state.

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Taxes

Find information about upcoming tax sales and procedures as frequently asked questions from your county clerk.

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What is eCCLIX©?

Today, the system is known as CCLIX (“clicks”), County Clerk Indexing, which is being utilized in almost two-thirds of Kentucky’s County Clerk offices. Attorneys, title search personnel, surveyors and realtors have grown to depend upon the CCLIX system to provide the fastest possible access to public records archived in the Kentucky County Clerk’s office.
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